Chapel Hill Elementary School
Dawn Kirby, Principal
415 South Horton Parkway
Chapel Hill, TN 37034
Welcome to Chapel Hill Elementary School, home of the “Rocketeers”. The faculty and staff are committed to excellence and with a shared partnership; each student will receive the training that is so essential in these formative years.
You are always welcome to visit us at CHES, and if I may be of any service to you or your child, please feel free to contact me. Let’s join forces and let the educational experiences of our students be both enjoyable and beneficial.
CHAPEL HILL ELEMENTARY SCHOOL
Our mission is to work in partnership with the community to provide a safe and secure learning environment in which students will be challenged and can develop the skills necessary to achieve success in their secondary education and lifelong goals.
Success and Nothing Less at CHES!
CHES is a K-3 community school. Our aim is to provide each student with varied learning experiences which will prepare him/her for a pluralistic society. Therefore, our school cultivates the intellectual, social, moral, aesthetic, and physical qualities of individual students.
To prepare students for the challenges of an ever changing society, attention is given to providing a sound foundation of basic skills and knowledge that will enable the student to progress from level to level throughout the system and to enter secondary activities.
Through experiences beginning in the primary grades, each student is encouraged to develop responsibility, values, and respect for the rights of others. At all grade levels, we encourage the ability to think and communicate critically, as well as creatively. To implement these goals, we believe that discipline is essential to the maintenance of a learning environment and to the personal growth of each student.
Since we have a community school, a tradition-rich environment will continue. A sense of belonging to a strong school community fosters school pride and nurtures academic success. We feel there should be a free exchange of ideas among the principal, faculty, students, and community in implementing, expanding, and improving every facet of our school.
The three main objectives of Chapel Hill Elementary School are to insure: (1) Academics, (2) Attendance, and (3) Discipline.
To help each of you accomplish these objectives, the administration strongly suggests you follow these three simple rules:
Be where you are supposed to be,
Do what you are supposed to do,
Be there on time.
Marshall County Elementary Attendance Policy 6.200
Attendance is a key factor in student achievement and therefore, students are expected to be present each day school is in session. The parent(s) or guardian(s) of an elementary student are expected to assume responsibility for the student's school attendance.
The attendance supervisor shall oversee the entire attendance program which shall include:
1. All accounting and reporting procedures and their dissemination; 2. Alternative program options for students who severely fail to meet minimum attendance requirements; 3. Ensuring that all school-age children attend school.
Absences shall be classified as either excused or unexcused as determined by the principal or assistant principal. Professional documentation shall be required.
Excused absences will be divided into three (3) categories:
I. Medical Excuses: Students must provide valid documentation for absences which details accurate dates of illness (this includes doctors, dentists, and/or health care agencies). Upon returning to school, a student has three (3) school days in which to submit a note. After three (3) days, the absence(s) will become permanently unexcused. It is recommended that doctor/dental appointments be made after school hours when possible.
II. Personal Days: Students will be allowed five (5) excused personal days per semester. These days will cover the following types of absences; however, proper documentation must be presented to the office in order for the absence to be excused:
A. Personal illnesses, serious family illness for family emergency - (a note from the student's parent/guardian or legal custodian will be required for the student's returning to school). The note should include the reason(s) for and the date(s) of the absence. Upon returning to school, a student has three (3) school days in which to submit a note. After three (3) days, the absence(s) will become permanently unexcused.
1. In the family - One (1) day will be excused. Additional days will be excused at the discretion of the principal (program or death notice is required upon return to school)
2. Of others - The principal may excuse absences with appropriate documentation
C. Religious Holidays/Retreats - Religious holidays will be excused with proper documentation from the parent. Religious retreats must be pre-authorized by the principal with documentation from religious church/agency sponsoring the retreat.
III. Extenuating Circumstances: Absences involving extenuating or unusual circumstances would be pre-approved by the principal on a case-by-case basis.
Any absence without a note is automatically an unexcused absence.
Out-of-School Suspension days are likewise unexcused absences.
The principal shall be responsible for ensuring that:
1. Attendance is checked and reported daily for each class; 2. Daily absentee sheets contain sign in/sign out sheets and indicate students present or absent for the majority of the day; 3. All student absences are verified; 4. Written excuses are submitted for absences and tardiness; 5. System-wide procedures for accounting and reporting are followed; and 6. Letters of absence are mailed to parents and to the Attendance Supervisor when a student has accumulated five (5) unexcused absences. Five (5) unexcused absences constitute truancy and will result in a petition filed with the juvenile court.
Truancy is defined as an unexcused absence for an entire school day, a major portion of the school day or any portion of any class, study hall or activity during the school day for which the student is scheduled.
Rules and Penalties
1. If a student is absent from class, a parent or guardian must provide the principal's office with a written explanation of the child's absence within three (3) school days after the absence. Any absence for which a written explanation is not provided within three (3) days will be considered unexcused. The principal or his/her designee will determine if the absence is excused or unexcused.
2. Students who are absent five (5) days without adequate excuse shall be reported to the director of schools/designee who will, in turn, provide written notice to the parent(s)/guardian(s) of the student’s absence. The director of schools/designee shall also comply with state law regarding the reporting of truant students to the proper authorities. In addition, the principal/designee shall initiate meaningful communications with the student and parent(s)/guardian(s) in order to determine the underlying cause(s) of the unexcused absences. The principal/designee shall then develop an attendance plan and coordinate additional services designed to improve the student’s attendance.
Upon notification that a student has been absent ten (10) days without adequate excuse, the principal/designee shall attempt to meet in person with the student and parent(s)/guardian(s) to determine the appropriate services needed to improve the student’s attendance. The principal/designee shall document all communication attempts and refine the attendance plan as needed. If a student is required to participate in a remedial instruction program outside of the regular school day where there is no cost to the parent(s) and the school system provides transportation, unexcused absences from these programs shall be reported in the same manner.
3. All missed class work or tests may be made up if the student makes the request immediately upon returning to school and if class time is not taken.
4. A request for make-up work made prior to the first bell must be provided by the teacher(s) by 3:00p.m. of the same day.
5. Students participating in school-sponsored activities whether on- or off-campus shall not be counted absent. In order to qualify as “school-sponsored”, the activity must be school-planned, school-directed, and teacher-supervised.
6. Mass exodus or early dismissal or late arrival of all students or any segment of students shall not be permitted for any reason except for emergencies such as inclement weather or other unavoidable situations, unless instruction time is made up in full.
7. The principal shall be responsible for notifying in writing the director of schools and the parents of the student of any action taken by the school.
8. If a student has an illness or hospitalization exceeding five (5) school days, the student, or his/her parent or guardian may apply to the Special Projects Supervisor for a "homebound" teacher to provide instruction.
9. Student attendance records will be given the same level of confidentiality as other student records. Only authorized school officials engaged in legitimate educational purposes may have access to the student information without the express consent of the parent or guardian.
**ELEMENTARY TARDY POLICY**
*A tardy is defined as a late check in or an early check out from school.
After five (5) unexcused tardies, parents will receive written notice from school as a warning that further unexcused tardies will result in a summons to the Marshall County School Tardy Review Board. After a student reaches eight (8) unexcused tardies, parents will be summoned to appear before the Tardy Review Board. After a subsequent unexcused tardy, parents may be charged with Educational Neglect in the Marshall County Juvenile Court. Tardies continue to accumulate during the second semester. They DO NOT start over after the winter break. If you have ever been to the Tardy Review Board, that step will be skipped and you will be summoned straight to Juvenile Court. Please note: Elementary students receive five parent notes per semester. Parent notes can be used for unexcused tardies.
Military Service of Parent/Guardian
School principals shall provide students with a one-day excused absence prior to the deployment of and a one-day excused absence upon the return of a parent or custodian serving active military service. Principals shall also allow up to ten (10) excused cumulative absences per year for students to visit a parent or guardian during a deployment cycle. The student shall provide documentation to the school as proof of his/her parent’s/guardian’s deployment. Students shall be permitted to make up schoolwork missed during these absences.
Students who are absent the day of the scheduled state-mandated test must present a signed doctor’s excuse or must have been given an excused release by the principal prior to testing to receive an excused absence. Students who have excused absences will be allowed to take a make-up exam developed by the teacher that will count as 15% of the second semester course grade. Students who have an unexcused absence shall receive a failing grade on the state-mandated test which shall be averaged into their final grade at 15% of the second semester course grade. The 15% will be suspended for the 2016-2017 school year while the state transitions to the new TNReady standards and assessments.
Credit/promotion denial determinations may include student attendance; however, student attendance may not be the sole criterion. However, if attendance is a factor, prior to credit/promotion denial, the following shall occur:
1. Parents and students shall be advised if a student is in danger of credit/promotion denial due to excessive absenteeism.
2. Procedures in due process are available to the student when credit or promotion is denied.
Flexible Kindergarten Scheduling
To provide for smooth home-to-school transition and efficient pre-first grade screening procedures, kindergarten classes in the Marshall County School System may operate on a flexible schedule during the first seven instructional days of school. Each student will be assigned days on which he must attend school. If a student is absent on a designated day, he will not receive credit for school attendance. Students not scheduled to attend on a given day will be counted present, as authorized by the Tennessee Department of Education's ATTENDANCE ACCOUNTING PROCEDURAL MANUAL.
Immunization Records and Beginning School
No students entering school, including those entering kindergarten or first grade, those from out-of-state and those from nonpublic schools, will be permitted to enroll (or attend) without proof of immunization, as determined by the Commissioner of Public Health. It is the responsibility of the parents or guardians to have their children immunized and to provide such proof to the principal or designee of the school which the student is to attend. MCSS Policy 6.402 Please keep your child’s shot record up to date. Other state requirements are 1. Legal Birth Certificate, 2. Social Security Card, 3. Tennessee Child Health Record, 4. Current Physical Exam, 5. Proof of Residence in Marshall County. To enter kindergarten a student must be at least five (5) years of age before August 15 of that school year; however, one does not have to enter school at age five (5). Developmental factors other than age are important to assure a successful first experience at school. (A developmental factor is an ability that develops at different times for each individual over which we have no control, such as walking or talking.) For school purposes, important factors include things such as time one can stay on task while working in a large group, ability to follow more than one direction, ability to sit and listen for a period of time, ability to finish a task without an adult, etc. Kindergarten teachers can assist parents in determining Kindergarten readiness.
Attendance is a key factor in student achievement; therefore, students are expected to be present each day school is in session and arrive on time. The parents or guardians of elementary students are expected to assume responsibility for the student’s school attendance. The school day begins at 7:40a.m. The building will not open and children will not be supervised until 7:00a.m. Please do not leave children unattended at CHES. When dropping off car riders, do not park in the parking lot and walk your child across the street. Also, do not park in the parking lot and allow your child to walk alone across the street to enter the school. All car riders should enter the building through the double doors next to the library. Bus riders will unload and enter at the rear of the building. Car riders and bus riders that arrive prior to 7:30a.m. will report to the playroom. Students will sit quietly in their designated grade areas. If a student plans to eat breakfast, he or she will report to the cafeteria upon arrival at school. Be sure to drop your child off to allow enough time to eat breakfast and report to class by 7:40. ALL students will report to their classrooms to begin their school day by 7:40a.m.
CHES and DHIS will be sharing entrance and exit drives. Please plan to arrive at CHES first and then DHIS if you have students attending both schools. Drop-off and pick-up of students whose parents/guardians will need to go to both schools must use the south loop at CHES. Do not return to CHES traffic to exit the campuses after picking up at DHIS.
Marshall County Schools Tardy Policy
A STUDENT IS CONSIDERED TARDY IF HE/SHE ARRIVES AFTER 7:40A.M. THE TARDY STUDENT MUST BE BROUGHT TO THE SCHOOL OFFICE TO BE CHECKED IN BY AN ADULT BEFORE GOING TO THEIR CLASSROOM. STUDENTS WILL NOT BE PERMITTED TO CLASS WITHOUT A “TARDY SLIP” FROM THE OFFICE. DO NOT LET YOUR CHILD OUT OF THE CAR TO ENTER THE SCHOOL UNACCOMPANIED BY AN ADULT. THE STUDENT WILL NOT BE ALLOWED TO GO TO CLASS UNTIL PROPER ADMISSION PROCEDURES HAVE BEEN FOLLOWED.
The student will be charged with an unexcused tardy for the amount of time they were late. Habitual tardiness takes away from valuable class time.
After five (5) unexcused tardies, parents will receive written notice from school as a warning that further unexcused tardies will result in a summons to the Marshall County School Tardy Review Board. After a student reaches eight (8) unexcused tardies, parents will be summoned to appear before the Tardy Review Board. After a subsequent unexcused tardy, parents may be charged with Educational Neglect in the Marshall County Juvenile Court. Tardies continue to accumulate during the second semester. They DO NOT start over after the winter break. If you have ever been to the Tardy Review Board, that step will be skipped and you will be summoned straight to Juvenile Court. After a subsequent unexcused tardy, parents may be charged with Educational Neglect in the Marshall County Juvenile Court.
Please note: Elementary students receive five parent notes per semester. Parent notes can be used for unexcused tardies. MCSS Policy 6.200
After School Dismissal
For the safety of your child, if there is a change in transportation, please send a note with your child. Please call the school office by 12:00p.m. for emergency transportation changes only. Students will not be allowed to change buses unless it is an emergency.
Bus riders will be dismissed at 2:40p.m. from the rear of the building. Car riders and walkers will be dismissed at 2:40p.m. from the front of the building ONLY, and must be picked up promptly. K-1 will dismiss from the south end (main entrance) and 2-3 from the north end (library entrance). Students in grades 2-3 who have younger siblings in school, will walk to the south entrance to load with their younger sibling along with all CHES students that will be going to DHIS to pick up after CHES. Do not return to CHES traffic to exit the campuses after picking up at DHIS.
DO NOT park in the parking lot and walk across to pick up your child or expect your child to be sent across the traffic to you. Pull in to the designated loading zone for pick up. Your child will not be dismissed until you are in the loading zone. The teachers will bring your child to the car. Please remain in your car. If you need to speak with a teacher, please pick up your child first, then park in the visitors’ lot, and wait until the loading area is cleared. For safety purposes do not allow your child to get out of the car once loaded.
Please make arrangements to pick up your child up by 2:50p.m. Any child remaining at school after 2:50p.m. will wait for their ride in the CHES lobby or office. The parents must park his or her car and come inside the school to pick up the child. Persistent disregard of this rule will be reported to the proper authority.
We encourage you to try to schedule your child’s appointments around school hours. If this is not possible, please come to the office to pick up your child. Permission from the parent is needed if a person other than the parent is picking up the child. The parent or responsible party must sign the student out in the office. Please understand the safety measure and be prepared to show proper identification.
Perfect attendance awards will be given each nine weeks. The award is given to students with no absences, tardies, or early dismissals from the first day of school through the last.
In the event of severe weather or mechanical breakdown, the school may be closed, starting time delayed, or dismissed early. Any such circumstances will be announced over all local radio (WJJM-94.3 FM, WAXO-1220 AM) and television stations. If no report is heard, it may be assumed that school will be open on time.