Credit/Promotion denial determinations may include student attendance; however, student attendance may not be the sole criterion. However, if attendance is a factor, prior to credit/promotion denial, the following shall occur: 1. Parents and students shall be advised if a student is in danger of credit/promotion denial due to excessive absenteeism. 2. Procedures in due process are available to the student when credit or promotion is denied.
Out-of-School Suspension days are likewise unexcused absences.
The principal shall be responsible for ensuring that: 1. Attendance is checked and reported daily for each class; 2. Daily absentee sheets contain sign in/sign out sheets and indicate students present or absent for the majority of the day; 3. All student absences are verified; 4. Written excuses are submitted for absences and tardiness; 5. System-wide procedures for accounting and reporting are followed; and 6. Students who are absent five (5) days without adequate excuse shall be reported to the director of schools/designee who will, in turn, provide written notice to the parent(s)/guardian(s) of the student’s absence. The director of schools/designee shall also comply with state law regarding the reporting of truant students to the proper authorities. In addition, the principal/designee shall initiate meaningful communications with the student and parent(s)/guardian(s) in order to determine the underlying cause(s) of the unexcused absences. The principal/designee shall then develop an attendance plan and coordinate additional services designed to improve the student’s attendance. Upon notification that a student has been absent ten (10) days without adequate excuse, the principal designee shall attempt to meet in person with the student and parent(s)/guardian(s) to determine the appropriate services needed to improve the student’s attendance. The principal/designee shall document all communication attempts and refine the attendance plan as needed. If a student is required to participate in a remedial instruction program outside of the regular school day where there is no cost to the parent(s) and the school system provides transportation, unexcused absences from these programs shall be reported in the same manner.
Truancy is defined as an unexcused absence for an entire school day, a major portion of the school day or any portion of any class, study hall or activity during the school day for which the student is scheduled. Any student who misses more than fifteen (15) minutes of a class period will be counted as absent.
**ELEMENTARY TARDY POLICY**
A tardy is defined as a late check in or an early check out from school.
After five (5) unexcused tardies, parents will receive written notice from school as a warning that further unexcused tardies will result in a summons to the Marshall County Schools Tardy Review Board. After a student reaches eight (8) unexcused tardies, parents will be summoned to appear before the Tardy Review Board. After a subsequent unexcused tardy, parents may be charged with Educational Neglect in the Marshall County Juvenile Court. Tardies continue to accumulate during the second semester. They DO NOT start over after the winter break. If you have ever been to the Tardy Review Board, that step will be skipped and you will be summoned straight to Juvenile Court.
Please note: Elementary students receive five parent notes per semester. Parent notes can be used for unexcused tardies.
A STUDENT IS CONSIDERED TARDY IF HE/SHE ARRIVES AFTER 7:40 A.M. THE TARDY STUDENT MUST BE BROUGHT TO THE SCHOOL OFFICE TO BE CHECKED IN BY AN ADULT BEFORE GOING TO THEIR CLASSROOM. STUDENTS WILL NOT BE PERMITTED TO CLASS WITHOUT A “TARDY SLIP” FROM THE OFFICE. DO NOT LET YOUR CHILD OUT OF THE CAR TO ENTER THE SCHOOL UNACCOMPANIED BY AN ADULT. THE STUDENT WILL NOT BE ALLOWED TO GO TO CLASS UNTIL PROPER ADMISSION PROCEDURES HAVE BEEN FOLLOWED.
Rules and Penalties
1. A student must present documentation of his/her absence and receive a class admittance note before entering class. Documentation must be turned in within three (3) school days from the date the student returns to school, or the absences will be unexcused.
2. All missed classwork and tests (whether from an excused or unexcused absence) may be made up if the student makes the request immediately upon returning to school and if class time is not taken. Requests for make-up work made prior to the first bell must be provided by the teacher(s) by 3:00 p.m. the same day. Make-up work must be completed and returned to the teacher within one day per absence.
3. Time spent in before-school or after-school detention is for disciplinary purposes and will not be construed as make-up time. Under no circumstances will detention time be substituted for class time and/or work missed.
4. If a student has an illness that requires hospitalization exceeding ten (10) school days, the student, or his/her parent/guardian may apply to the Special Populations Supervisor for a “homebound” teacher to provide instruction.
5. The principal shall be responsible for notifying in writing the director of schools and the parents of the student of any action taken by the school.
6. A student participating in a school-sponsored activity, whether on or off campus, will not be counted absent. The student will be eligible to make up all work missed and will receive full credit for the assignment upon completion of the work. To qualify as “school-sponsored”, the activity must be school-planned, school-directed, and supervised by an approved sponsor.
7. Mass exodus, early dismissal, or late arrival of all students, or any segment of students, will not be permitted for any reason except for emergencies such as inclement weather or other unavoidable situations, unless instruction time is made up in full.
8. Student attendance records will be given the same level of confidentiality as other student records. Only authorized school officials engaged in legitimate educational purposes may have access to student information without the express consent of the parent or guardian, if the student is a minor, or the student, if he or she has attained the age of eighteen (18).
9. Foreign exchange students will be dealt with on a case-by-case basis by the principal.
1. The director of schools will appoint the Attendance Committee annually from names submitted by the attendance supervisor. The Attendance Committee will consist of the following members: one or two members of the Board of Education, a principal, a teacher and/or counselor, and the attendance supervisor. 2. Any school administrative decision regarding attendance may be appealed to the Attendance Committee. If the student chooses to appeal, the parent/guardian of the student must make the appeal in writing to the director of schools within five (5) school days following the administrative action. The student or their parent/guardian shall be provided written or actual notice of the appeal hearing and shall be given the opportunity to address the committee. 3. Any Attendance Committee decision regarding attendance may be appealed to the Board of Education. The Board may or may not hear the appeal. The parent/guardian of the student must make the appeal in writing to the director within five (5) school days following the action of the Attendance Committee.
A note from Judge Lee Bussart
Dear Parent or Guardian:
Please be informed by this letter that you are responsible for ensuring proper school attendance for the child under 18 years of age in your care and custody.
A child is considered truant after acquiring five (5) unexcused absences from school. If your child accrues three (3) unexcused absences, you and your child will be referred to the Marshall County Truancy Board. Failure to appear or comply with the Board’s recommendation will result in a summons to the Marshall County Juvenile Court.
If your child is found to be truant by the Marshall County Juvenile Court, you should expect to perform 48 hours of community service work. If you appear for a second offense of truancy, you should expect to be sentenced to 48 hours in the Marshall County Jail for failure to comply with Compulsory School Attendance Law. The Court may impose more severe penalties for continued offenses.
The Juvenile Court will support you and the Marshall County School System to achieve educational success for your child. Thank you for your dedication to your child’s future.
Judge Lee Bussart
Immunization Records and Beginning School
No students entering school, including those entering kindergarten or first grade, those from out-of-state and those from nonpublic schools, will be permitted to enroll (or attend) without proof of immunization, as determined by the Commissioner of Public Health. It is the responsibility of the parents or guardians to have their children immunized and to provide such proof to the principal or designee of the school which the student is to attend. MCSS Policy 6.402 Please keep your child’s shot record up to date. Other state requirements are 1. Legal Birth Certificate, 2. Social Security Card, 3. Tennessee Child Health Record, 4. Current Physical Exam, 5. Proof of Residence in Marshall County, 6. Photo ID of custodial parent/guardian To enter kindergarten a student must be at least five (5) years of age before August 15 of that school year; however, one does not have to enter school at age five (5). Developmental factors other than age are important to assure a successful first experience at school. (A developmental factor is an ability that develops at different times for each individual over which we have no control, such as walking or talking.) For school purposes, important factors include things such as time one can stay on task while working in a large group, ability to follow more than one direction, ability to sit and listen for a period of time, ability to finish a task without an adult, etc. Kindergarten teachers can assist parents in determining Kindergarten readiness.
The school day begins at 7:40a.m. The building will not open and children will not be supervised until 7:00a.m. Please do not leave children unattended at CHES. When dropping off car riders, do not park in the parking lot and walk your child across the street. Also, do not park in the parking lot and allow your child to walk alone across the street to enter the school. All car riders should enter the building through the double doors next to the library. Bus riders will unload and enter at the rear of the building. Car riders and bus riders that arrive prior to 7:30a.m. will report to the playroom. Students will sit quietly in their designated grade areas. If a student plans to eat breakfast, he or she will report to the cafeteria upon arrival at school. Be sure to drop your child off to allow enough time to eat breakfast and report to class by 7:40. ALL students will report to their classrooms to begin their school day by 7:40a.m.
CHES and DHIS will be sharing entrance and exit drives. Please plan to arrive at CHES first and then DHIS if you have students attending both schools. Drop-off and pick-up of students whose parents/guardians will need to go to both schools must use the south loop at CHES. Do not return to CHES traffic to exit the campuses after picking up at DHIS.
After School Dismissal
For the safety of your child, if there is a change in transportation, please send a note with your child. Please call the school office by 12:00p.m. for emergency transportation changes only. Students will not be allowed to change buses unless it is an emergency.
Bus riders will be dismissed at 2:40p.m. from the rear of the building. Car riders and walkers will be dismissed at 2:40p.m. from the front of the building ONLY, and must be picked up promptly. K-1 will dismiss from the south end (main entrance) and 2-3 from the north end (library entrance). Students in grades 2-3 who have younger siblings in school, will walk to the south entrance to load with their younger sibling along with all CHES students that will be going to DHIS to pick up after CHES. Do not return to CHES traffic to exit the campuses after picking up at DHIS.
DO NOT park in the parking lot and walk across to pick up your child or expect your child to be sent across the traffic to you. Pull in to the designated loading zone for pick up. Your child will not be dismissed until you are in the loading zone. The teachers will bring your child to the car. Please remain in your car. If you need to speak with a teacher, please pick up your child first, then park in the visitors’ lot, and wait until the loading area is cleared. For safety purposes do not allow your child to get out of the car once loaded.
Please make arrangements to pick up your child up by 2:50p.m. Any child remaining at school after 2:50p.m. will wait for their ride in the CHES lobby or office. The parents must park his or her car and come inside the school to pick up the child. Persistent disregard of this rule will be reported to the proper authority.
We encourage you to try to schedule your child’s appointments around school hours. If this is not possible, please come to the office to pick up your child. Permission from the parent is needed if a person other than the parent is picking up the child. The parent or responsible party must sign the student out in the office. Please understand the safety measure and be prepared to show proper identification.
Perfect attendance awards will be given each nine weeks. The award is given to students with no absences, tardies, or early dismissals from the first day of school through the last.
In the event of severe weather or mechanical breakdown, the school may be closed, starting time delayed, or dismissed early. Any such circumstances will be announced over all local radio (WJJM-94.3 FM) and television stations. If no report is heard, it may be assumed that school will be open on time